For law firms · Servers in Germany

Inbox pre-sorted. Deadlines checked twice.

The AI reads documents, recognises file numbers and stated dates and suggests the matching file. A deadline only counts as checked once two people have confirmed it. And before leave, a traffic light shows: representation, beA rights, deadlines – all done?

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Tidy law office desk with files and a laptop

Illustrative image, AI-generated

Leave and representation in the law firm assistant: checklist for representation under § 53 BRAO, beA rights and open deadlines during the leave. — Real screenshot with sample data: three weeks of leave – representative chosen, beA rights and four deadlines still open.

01 What the AI does for you

Less sorting, more practice.

In trial

Documents

Upload or forward: the AI summarises, recognises file numbers and stated dates and suggests the file.

In trial

Deadlines

Stated dates become suggestions. A deadline is only checked after two confirmations by different people.

In trial

Leave & representation

Request, approval, representation under § 53 BRAO, beA checklist and hand-over of all deadlines in the period.

02 Before your leave

Representation, beA, deadlines – all ticked off.

Enter leave

Away for more than two weeks? The software reports: representation under § 53 BRAO required.

Choose representative

Only other admitted lawyers are available to choose.

Confirm beA rights

You set up the rights in the beA – the software asks and records it.

Hand over deadlines

All deadlines in the period to a person who is present, in one click. Then the light turns green.

Deadlines in the software.

Deadlines and dates in the law firm assistant: unchecked deadlines with “1 of 2 confirmations”, file numbers and AI suggestion.

Unchecked items at the top: “1 of 2 confirmations”, AI suggestions are marked. Real screenshot, sample data.

03 All features

What is inside the law firm assistant.

Documents & files

Upload or forwarding by email
Summary, to-dos, stated dates
File number recognised, file suggested
Files with client, opponent, court, responsible person
Email inbox with urgency and draft reply
Draft replies without legal assessment

Deadlines & team

Four-eyes principle, a changed deadline needs a new confirmation
Email reminder to the responsible person
Calendar subscription for Outlook and phone
Leave requests, approval, remaining leave
Representation, beA checklist, deadline hand-over, out-of-office note
Tamper-proof log of all confirmations

Planning & overview

Notice when a deadline falls on a weekend or public holiday – per federal state
Deadline list as PDF, e.g. for the holiday hand-over
Traffic light before leave: representation, beA, deadlines
Weekly overview by email every Monday
Remaining leave counted without public holidays
Switch off areas you do not need

04 To be honest

What the law firm assistant does not do.

No beA connection.You keep using the beA yourself. The software reminds you of the representative’s rights and records the confirmation.

No statutory deadline calculation.What the document states with a date is taken over. You calculate and check deadlines – with two people.

No legal advice, no pleadings.The AI summarises and sorts. Assessments and pleadings stay with you.

No replacement for your practice software.It adds AI pre-sorting, four-eyes deadlines and leave planning.

05 Confidentiality

Client confidentiality first.

Servers in Germany.AI processing takes place within the EU.

Contract under § 43e BRAO.We agree confidentiality and subcontractors in writing before the start – also for tax advisers under § 62a StBerG.

Two-factor sign-in.Mandatory for all law firm accounts.

Log.Confirmations and changes are logged tamper-proof.

Frequently asked

What law firms ask us first.

Does this replace my practice software?

No. The law firm assistant adds to it: AI pre-sorting of documents, deadlines with the four-eyes principle and leave planning with representation.

Does the AI calculate deadlines?

No. Only dates stated in the document are taken over. If a deadline has no date, the AI points this out – you calculate and confirm it, with two people.

Is the beA connected?

No. You work in the beA as before. Before an absence, the assistant reminds you to set up beA rights for the representative.

How is confidentiality handled?

Before the start we conclude a contract under § 43e BRAO (or § 62a StBerG) including data processing. Servers are in Germany, AI processing runs in the EU.

What does the law firm assistant cost?

The law firm assistant is in trial. We tell you the price in the initial call.

Call back

Does it fit your law firm?

30 minutes on the phone, free of charge. We tell you honestly whether the assistant fits – and if not, we say so.

Prefer to call now: +49 541 93 93 90 19